REPORT OF AUDIT OF THE TEACHER EDUCATION IN EAST AFRICA PROJECT

EVALUATION TEAM"S FINDINGS INCLUDE THE FOLLOWING: 1) THE PROJECT DESIGN WAS FAULTY IN THAT IT DID NOT MEET THE AID CRITERION THAT PROJECTS BE SELF-CANCELLING THROUGH GENERATION OF REPLACEMENT PERSONNEL AND THAT IT RESPONDED TO ONLY A PARTIAL SEGMENT OF THE RECOGNIZABLE EDUC NEEDS OF EAST AFRICAN COUNTRIES; 2) LINES OF AUTHORITY AND RESPONSIBILITY HAD NOT BEEN DEFINED ADEQUATELY; 3) CONFUSION EXISTED AMONG TCCU TUTORS, STAFF EDUCATORS, AND OTHER CONTRACT, FIELD AND CAMPUS PERSONNEL, AND REPRESENTATIVES OF MINISTRIES OF EDUC AS TO INTERPRETATION OF PROJ GOALS; 4) CONTRACTUAL AND PROFESSIONAL RIGHTS OF TUTORS SUPPLIED BY TCCU WERE LARGELY UNPROTECTED; 5) TCCU LIAISON WITH THE TUTORS RANGED FROM SATISFACTORY TO POOR; 6) THE INSTITUTE PROGRAMS VARIED GREATLY IN TERMS OF QUALITY OF LEADERSHIP; AND 7) THE CONTRACTOR FAILED TO ESTABLISH BENCH-MARKS FOR GOVERNING THE PROGRESS AND DETERMINING THE ACHIEVEMENTS OF THE PROJECT. THE FOLLOWING RECOMMENDATIONS ARE MADE: 1)EAORA SHOULD INSIST UPON THE SPECIFIC LANGUAGE IT NEEDS FOR THE "REPORTING CLAUSE" IN CONTRACTS SUPPORTING REGIONAL PROJECTS IN ORDER TO OBTAIN INTERIM REPORTS WHICH WILL SERVE AS REALISTIC TOOLS FOR PROJ MGMT; 2)EAORA SHOULD ESTABLISH A GENERAL TIME-PHASED ESCALATION PLAN FOR FOLLOW-UP ACTION WHEN A CONTRACTOR BECOMES DELINQUENT IN REPORTING REQUIREMENTS; 3)EAORA SHOULD ENSURE THAT THE CONTRACTOR ESTABLISHES AND MAINTAINS ADEQUATE RECORDS TO ACCOUNT FOR PROPERTY UNDER THE CUSTODY OF TCCU; 4)EAORA SHOULD TAKE ACTION TO TRANSFER THE PROPERTY TO ALLOCATION WHERE IT CAN BE USED PROPERLY; 5)EAORA SHOULD ASCERTAIN THE DATES THAT EACH OF THE GOVERNMENTS WERE TO BEGIN THEIR CONTRIBUTIONS AND MAKE THEIR DETERMINATION A PART OF THE PROJECT RECORD; AND 6)RECORDS AND CONTROLS SHOULD BE ESTABLISHED TO ENSURE THAT CONTRIBUTIONS OF THE HOST GOVERNMENTS ARE RECIEVED ON A TIMELY BASIS,AND A SYSTEM OF FOLLOW-UP ON DELINQUENT CONTRIBUTIONS SHOULD BE INITIATED.