Transport sector I (road maintenance)

Special PES covers the period 1979-9/8l and is based on inspection of RDMB and Central Transport Organization (CTO) equipment and facilities and discussions with RDMB and CTO officials. Despite delays in providing most project inputs, some outputs have already materialized and all should be achieved. Equipment obsolescence will soon be reduced to 27%, although the goal of 0% obsolescence is unlikely unless the CTO replacement schedule is used (as is recommended). Annual maintenance plans and production targets have been prepared for all districts, and progress is being made in standardizing equipment and making it available. Fleet reduction, however, has been slow. The cost accounting system (CAS) has been installed at the RDMB, and two Batswana have received CAS training. Although mechanic training is behind schedule, a turnaround is expected soon. Regarding project management, it is recommended that: (l) the responsibilities of mechanics assigned by the CTO to the RDMB be formalized and expanded; (2) the RDMB and the CTO adhere to reliable equipment procurement and spare part distribution systems; (3) the RDMB provide USAID/B with plans to localize CAS activities in Ministry headquarters and to utilize project mechanic trainers (especially to train plant rather than automative mechanics); (4) the CTO consider follow-up training for drivers to ensure full use of new equipment and availability of back-up drivers; and (5) project technicians submit quarterly reports to USAID/B. As for equipment procurement, it is recommended that: (l) tranche II equipment be purchased (from tranche I manufacturers, if econonomical) using USAID/B direct letters of commitment; (2) the CTO determine if delinquent tranche I suppliers, if any exist, should be penalized; and (3) the RDMB, the CTO, and USAID/B regularly discuss the use of excess project funds and the status of project implementation.