ADS 512 - Agency Printing and Graphics Services

These graphics presentation services are available to the staff of USAID/Washington (USAID/W) and, upon request, to overseas Missions when submitted through their respective Bureau/Office. The Bureau for Management, Office of Administrative Services, Consolidated Property Division (M/AS/CPD) is responsible for providing printing, binding, reproduction, and copying services to USAID/W and, upon request, to overseas Missions. USAID policy is to produce or procure quality publication, printing, and graphics services at the lowest cost consistent with the purpose, nature, and urgency of the work to be performed. The procurement of printing and graphics services is governed by OMB Memorandum M-02-07, Procurement of Printing and Duplicating through the Government Printing Office (May 3, 2002), except in unusual or emergency situations. USAID has the authority to make exceptions to OMB Memorandum M-02-07 under section 636(b) of the Foreign Assistance Act of 1961, as amended, 22 U.S.C. 2396(b), which authorizes USAID to use its funds for printing and binding without regard to the provisions of any law. The Bureau for Management, Office of Administrative Services, Information and Records Division (M/AS/IRD) is responsible for approving all USAID forms before they are printed. M/AS/IRD must approve all AID forms (numbered or unnumbered) prior to initial printing or any subsequent reprinting. The Communications Review Board (CRB) must countersign requisitions for the reproduction of publications. All requisitions must contain the signature and title of an authorizing officer designated in accordance with ADS 331, Small and Micro Procurement in USAID/W. The Agency will print, or reimburse the printing cost of, business cards for employees who have substantial representational responsibilities with foreign governments and international organizations, the U.S. legislative, and executive branches. The requestor must submit an SF-1 form to M/AS/CPD for outside printing and graphics jobs. Duplicating services performed within USAID/W facilities must be submitted on a Form AID 5-18, Printing/Distribution Request. M/AS/CPD determines the most suitable and cost-effective means for completing printing, binding, reproduction, and copying services. The Agency policy is to print publications in only one or two colors, due to the cost of printing. Requests for publications using more than two colors must receive M/AS/CPD approval. Requests for publications must be submitted to M/AS/CPD on an SF-1. M/AS/CPD must procure quality publications at the lowest cost available. M/AS/CPD has the option to determine whether or not Bureaus/Offices procure large volumes or quantities of printed materials.