ADS 537 - Professional Liability Insurance

This insurance is mandated for certain employees, including supervisors, management officials, and law enforcement officials. Eligible employees include both U.S. and non-U.S. citizen employees and both direct-hire and personal services employees who are supervisors, management officials, or law enforcement officials. Supervisors are defined as employees with authority to hire, direct, assign, promote, reward, transfer, furlough, layoff, recall, suspend, discipline, or remove employees, or effectively recommend such action. Management officials are employees required to submit financial disclosure reports. USAID will reimburse eligible employees the lesser of $175 or one-half of the annual premium for professional liability insurance. The reimbursement procedures require employees to submit a Public Voucher for Purchases and Services Other Than Personal (SF-1034) to their executive or administrative office with evidence of the premium, terms of coverage, and proof of payment. The operating unit is responsible for approving or disapproving the request and committing and obligating the funds against existing budget allowances. The funding for professional liability insurance must be provided through Operating Expense (OE) funds for OE-funded employees and program funds for program-funded employees, unless this poses an undue administrative burden and it is more cost-efficient to use OE funds. Reimbursements for this insurance to Personal Service Contractors (PSCs) do not have to be made as part of their contracts and can be provided independently under this authority without reference to their contracts. The policy directives and required procedures for reimbursement of the costs of professional liability insurance are established in this chapter. The chapter also includes mandatory references, including external and internal mandatory references, and mandatory forms, such as the OGE form 278 and the SF-1034. The chapter is effective as of June 1, 2001, and has undergone revisions, with the most recent revision being on June 17, 2011.