Conformación y Saneamiento Legal: Guía nº 2

This guide provides essential information on the role and functioning of the asamblea, which is the highest authority within an organization, comprising all registered members. The asamblea is a space for participatory and consensual decision-making, where agreements are reached through collective participation. It is crucial for members to understand the functioning of the organization's governance structures and the instruments that guide its direction. The asamblea is a space for the identification of members, where they can participate and take decisions that impact the organization. To conduct an asamblea, it is essential to ensure that the venue is suitable and accessible for all members. A sufficient notice period should be given to guarantee the presence of the majority of members. The asamblea should be well-organized and planned to ensure efficiency and effectiveness. During the asamblea, it is necessary to maintain a record of attending members, adhere to the agenda, and control the time allocated for each topic. The asamblea should start with simpler topics and progress to more complex ones. It is also essential to consult with experts and present clear and concise reports. The asamblea consists of several stages, including the initiation, reading of the previous asamblea's acta, presentation of reports, and discussion of topics. The acta of the asamblea should be redacted before the meeting concludes, and it should be signed by attending members. The documents used during the asamblea should be properly stored. There are two types of asambleas: ordinaria and extraordinaria. The ordinaria asamblea is held with the presence of at least half plus one of the eligible members, and it should be conducted at least twice a year. The extraordinaria asamblea is held with the presence of at least one-third of the eligible members, and it can be convened by the president, the board of directors, or members when deemed necessary. The actitudes of members during the asamblea can be either positive or negative. Positive attitudes include motivating participation, making contributions, and participating in a constructive manner. Negative attitudes include generalizing, interrupting others, and showing apathy. The acta de constitución is a fundamental document that outlines the creation of an organization, the election of the board of directors, and the approval of the organization's regulations and statutes. This document is essential for obtaining recognition from institutions and authorities. The estatuto or Reglamento de Organización y Funciones (ROF) is a set of rules and procedures that govern the organization's internal functioning. It should be validated and approved by at least half plus one of the eligible members during the asamblea general. The estatuto should contain essential information, including the organization's name, product or service, location, membership requirements, governance structures, and election procedures.