Quarterly Administrative and Financial Update July – September 2015 Coastal City Adaptation Project (CCAP)

The project began in 2014 and is in its second year of implementation. The 4th Quarter Administrative and Financial Update for July – September 2015 highlights key developments and challenges faced by the project. Technical implementation issues were reported in Quelimane, where the formal handover of emergency management kits procured under an in-kind grant to the National Institute for Disaster Management (INGC) was delayed due to political issues. CCAP facilitated several meetings between municipal authorities and INGC to discuss the role and uses of the emergency kits. However, the handover ceremony became highly politicized, and CCAP agreed to reconvene INGC and municipal authorities to clarify that the kits are community resources for emergency response. Operational issues were also reported, including the regularization of Chemonics' status with the Social Security Institute, marking a significant step forward in the legalization process for expatriate staff. Chemonics postponed updating the official address on the foreign branch office license due to the requirement for the duly appointed legal representative to hold a local tax identification number (NUIT). Administrative updates included the filling of two vacant positions, Communications Specialist and Municipal Advisor for Quelimane, and the onboarding of three new staff members. All new staff participated in a formal orientation program, which focused on understanding the project's goals, reviewing the work plan and monitoring and evaluation plan, and training on USAID rules and regulations. Grants and local subcontracts were also a key focus area, with CCAP executing a fixed amount award grant agreement with the Faculty of Sciences at Eduardo Mondlane University to build the capacity of the Pemba and Quelimane municipalities and their relevant partners to identify, evaluate, and address climate risks and enhance climate resilience. CCAP also began exploring options to have TechChange, one of CCAP's international subcontractors, to complement UEM's training course by using UEM-developed materials to develop an interactive online course on disaster risk reduction and climate change adaptation. Operations included an internal audit of the project's finance and adherence to operational policies and procedures, which was conducted by Finance and Compliance Review Manager Ms. Mary Tuba. CCAP will receive her formal findings early in the next reporting period. Additionally, Washington, DC-based security experts reviewed and provided critical feedback on the project's Emergency Action Plan, and assessed the physical security situation of CCAP project offices in Maputo, Pemba, and Quelimane. Financial information for the 4th quarter of FY2015 shows that actual expenditures totaled $6,135,382.50, with the majority of expenses incurred in the categories of salaries, fringe benefits, and overhead. The project's total life-of-project budget is $14,904,209, and actual expenditures through September 30, 2015, totaled $5,104,644.