Technical Assistance for the E-Tender Initiative in Kyiv, Ukraine (Phase One)

The initiative was part of a broader effort to support European integration objectives for Ukraine. The assessment team, led by Management Systems International, was tasked with providing technical assistance and expertise to the Kyiv City Administration (KMDA) and other public institutions in Ukraine. The team's objective was to define business needs and systems requirements for the e-procurement system, including determining key business objectives and developing related technical requirements for the pilot activity. The assessment involved engaging with a range of stakeholders to understand needs, priorities, and constraints of the proposed solution. The team conducted a gap analysis and technical audit of the minimum viable product (MVP) currently piloted in several governmental institutions, including KMDA. The assessment identified several key business objectives and technical requirements for the e-procurement system, including the need for a secure and transparent system that ensures fair competition among vendors. The team also identified opportunities for public-private partnerships to support the initiative, as well as the need to address legislative and policy constraints to end-to-end automation and a paperless procurement solution in Kyiv/Ukraine. The assessment recommended that the KMDA use the National eProcurement System that is being developed and piloted, rather than developing its own system. The team also proposed specific technical requirements to be implemented as part of the Kyiv City pilot activity, including the need for a central database of tenders and a secure electronic digital signature system. The assessment addressed several specific issues, including the opportunities for public-private partnerships, the engagement of small and medium businesses, and the legislative and policy constraints to end-to-end automation and a paperless procurement solution. The team also identified the key legislative and policy constraints to end-to-end automation and a paperless procurement solution in Kyiv/Ukraine, including the need for amendments to the Ukrainian legislation to ensure compliance with EU procurement directives. The assessment concluded that the e-tender initiative in Kyiv, Ukraine, has the potential to improve transparency and efficiency in public procurement processes, reduce corruption, and build confidence in public sector activities. The team recommended that the KMDA and other public institutions in Ukraine prioritize the implementation of the e-procurement system and provide necessary support to ensure its successful implementation. The assessment also identified several opportunities for scaling up the e-tender initiative to other cities and regions in Ukraine, including the use of a national e-procurement system with a central database of tenders. The team estimated that the development costs, hardware, and commercial software required to support the pilot initiative would be approximately $X, with the potential for cost savings through public-private partnerships. Overall, the assessment provided a comprehensive analysis of the technical and business requirements for the e-tender initiative in Kyiv, Ukraine, and recommended a clear path forward for its implementation.