USAID MTAPS PROGRAM: eLMIS Manuals

The eLMIS aims to provide an end-to-end data management mechanism and visibility on health commodities procured by and/or donated to the DOH and Local Government Units (LGUs). This supply chain visibility is one of the foundational Procurement and Supply Chain Management (PSCM) building blocks identified in the PSCM roadmap. The visibility will help to address challenges associated with other aspects of logistics cycle as the government transitions the defined functions and financial resources to the local governments as part of the attainment of UHC goals through the Devolution Transition Plan. In the context of implementing eLMIS, MTaPS facilitated the requirements gathering process with the subject matter experts and end-users of the system in the DOH at different levels, resulting in the initial system modification based on the confirmed minimum requirements. The manuals were updated to reflect the changes made in the system, which were also used during the User Acceptance Test, Training of Trainer, and End-User Training. During these sessions, additional feedback was gathered from participants, which required further adjustments in the system. These additional requirements were not raised by the end-users during the requirements gathering, which slightly affected the timeline of implementation, especially since some of the required adjustments were identified as critical and needed to be prioritized for incorporation into the system prior to the phase 1 rollout. MTaPS provided guidance to the eLMIS vendor, Bileeta Private Limited, as they incorporated the needed modification in the system and corresponding updates in the manuals. The resulting documents developed and updated based on the requirements and feedback received include the Application Administration Manual, Database Administration Manual, Deployment Manual, Facilitator Manual, Participants Guide, User Manual, and other items which are still for modification. These manuals can be treated as living documents and will be improved/updated as the need arises. The current version of the manuals is available at https://tinyurl.com/2pvcnk8j. The implementation of eLMIS is expected to provide an end-to-end data management mechanism and visibility on health commodities procured by and/or donated to the DOH and LGUs, addressing challenges associated with other aspects of logistics cycle as the government transitions the defined functions and financial resources to the local governments as part of the attainment of UHC goals through the Devolution Transition Plan.