Communications Work Streams GP Tech 2019-2024 - Year 5 Workplanning - rename as Year 5 Work Plan

Progress Reviews are conducted in Q2, while Quarterly Accruals Reports are submitted in Q1, Q2, Q3, and Q4. Annual Reports are prepared in Q2 and Q3, and Bi-weekly reports are submitted throughout the year. Contractor Project Management also involves Review and quality control of all materials, which is a continuous process throughout the year. Ensuring all deliverables comply with federal regulations, such as 508 compliance, is also a year-round responsibility. Managing all vendors and consultants is another key task, with activities taking place in Q1, Q2, Q3, and Q4. Tracking and recording all activities is also a critical function, with tasks assigned to each quarter. Strategic Communications Support activities are also ongoing, with various tasks assigned to different calendar quarters. Supporting and posting reports for the 10-year anniversary is a Q1 activity, while expanding Power Africa's photo and video library is a task that takes place throughout the year. Facilitating content collection, payment, and project management is a Q3 activity, while facilitating training courses for presentations and key talking points is a Q2 task. Supporting quarterly data and deciphering numbers for public consumption is a year-round responsibility, as is translations of all relevant collateral. Social Media concept and planning support is also a continuous activity, with tasks assigned to each quarter. Managing media tracking services is another key function, with activities taking place in Q1, Q2, Q3, and Q4. Managing, tracking, and renewing subscriptions is a Q2 and Q4 task, while facilitating payment options for Social Media is a year-round responsibility. Written and Visual Communication Support activities are also ongoing, with various tasks assigned to different calendar quarters. Refreshing fact sheets and developing new fact sheets to support client goals is a Q1 and Q3 activity, while updating all collateral reflecting results quarterly is a year-round responsibility. Blog edits are also a continuous process, with tasks assigned to each quarter. Design support, photography support, video editing support, and infographic creation are all year-round activities, with tasks assigned to each quarter. Support for the Power Africa Communication Network involves updating shared folders and circulating updated templates to task orders, which is a Q2 and Q3 activity. Updating regional fact sheets in collaboration with task orders is a year-round responsibility, as is analysis of Power Africa quarterly data. Updating the communications contact list across IP's is a Q2 task, while hosting workshops on Comms guidelines for IP's and TA's is a year-round activity. Updating partners brochures with new partners is a Q2 and Q4 task. Events Management Support activities are also ongoing, with various tasks assigned to different calendar quarters. Supporting Partners Day/week is a Q2 activity, while supporting Powering Africa summit is also a Q2 task. Communications team retreats are held in Q2, and supporting GOGLA, AEF, and Enlit are Q1, Q4, and Q4 activities, respectively. Registration of delegates for all events, both virtual and in-person, is a year-round responsibility, as is refreshing banners and event collateral to reflect updated language. Virtual events, such as Zoom hosting and support, are a Q2, Q3, and Q4 activity, while purchasing events collateral is a Q4 task. Zoom subscription renewal on Pro account is also a Q4 activity, and sponsorship payments for Powering Africa Summit, GOGLA, and NREL Industry Growth Forum are Q2, Q1, and Q2 tasks, respectively. Procure Physical Materials in Support of Communications Events and Activities involves printing banners, which is a Q2 task. Printing postcards, conference registration fees, and purchase of pins are also year-round activities, with tasks assigned to each quarter. Purchase of accommodation and travel when needed is a Q3 and Q4 task, while printing factsheets, partners brochures, and regional one-pagers is a Q3 and Q4 activity. Printing Annual Reports as needed is also a Q3 and Q4 task.